In the workplace, effective email communication is a necessity in everyday life. First, keep in mind that corporate email is different from personal email. The style of work-related email should be more formal, ensure spelling and grammar correct, and always use the greeting at the beginning, and finally use the signature. The only exception to the greeting rule is when a series of emails are passed back and forth on a particular topic.
Identify the purpose of your email
Always use your subject line and make your topic descriptive without being too verbose. For example: Topic: Follow up with Mr. Smith on 12/20/08. If your email requires an urgent response, most email programs will set a setting, and when you see the email, a red exclamation point will be placed next to the email.
Don't let others wait for your response
Respond quickly to email in a business environment. This does not mean that you must check your email every 5 minutes or interrupt other tasks to respond to your email. A better idea is to spend two minutes a day checking emails and answering them. Even if you are unable to complete a task or request that has been emailed to you, please let the sender know that you have received the message and can reply internally [fill in the time frame].
The exception to this rule is when you work on important items and you want to receive key emails. In this case, rely more on email because fast and efficient email communication can be key.
Keep professional and keep it simple
Stay away from jokes, pictures, chain emails or any similar casual type of message that you might share with your friends and family. For these types of emails, the workspace is not the correct setting. If you do receive these messages at your work address, delete them and ignore them, or if you want to send them to someone else, forward them to your personal email address.
Email should be used for fast and clear communication. If you have a problem or problem, please select the phone and contact the person directly. If you feel sick or angry, please don't use e-mail to vent or try to solve the problem. The feeling in the email is not good. Information. Remember that effective email communication will be a valuable tool in your workplace.
Orignal From: Workplace email communication
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